Privacy Policy

Last Updated: 05.05.2026

This website is owned, managed, and published by Women In Technology and Innovation Africa (WITIA), a non-governmental organisation registered in Kenya. Please read this Privacy Policy carefully.

WITIA is committed to protecting your privacy and handling your personal information in a safe, responsible, and lawful manner. This Privacy Policy explains how we collect, use, store, and protect your information when you visit or use our Website, and sets out your rights under the Kenya Data Protection Act, 2019 and the Data Protection (General) Regulations, 2021.

1. Information We Collect

1.1 Information You Provide to Us

We collect personal information that you voluntarily provide when you interact with our Website or programmes, including:

Account and Registration Details: When you create an account, register for an event, or apply for a programme, we may collect your name, email address, phone number, organisation, job title, and professional background.
Newsletter and Communications: When you subscribe to our mailing list or contact us, we collect your name and email address.
Payment Information: Where membership or event fees apply, payment details are securely processed by trusted third-party payment providers. WITIA does not store your payment card details.

1.2 Automatically Collected Information

When you visit our Website, certain information is collected automatically, including:

Usage Data: IP addresses, browser type and version, pages visited, time and date of visits, and referring URLs.
Cookies and Tracking Technologies: We use cookies and similar technologies to improve your experience on the Website. See Section 8 for more detail.

2. Lawful Basis for Processing Your Data

Under the Kenya Data Protection Act, 2019, WITIA processes your personal data on the following lawful bases:

Consent: Where you have given us clear, express, and informed consent, for example when subscribing to our newsletter or registering for an event and agreeing to receive marketing communications.
Contract: Where processing is necessary to fulfil a membership agreement or event registration you have entered into with us.
Legal Obligation: Where we are required to process your data to comply with applicable Kenyan law.
Legitimate Interests: Where processing is necessary for our legitimate interests as an NGO, such as improving our Website and programmes, provided those interests are not overridden by your rights and freedoms.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

To provide, operate, and maintain the Website and our programmes.
To process event registrations and membership applications.
To communicate with you about your account, registration, or enquiry.
To send you updates, newsletters, and information about WITIA events, opportunities, and programmes, where you have consented to receive such communications.
To use event registration data for marketing purposes, including informing you of future WITIA activities aligned with our mission, where you have consented to this at the point of registration.
To use event registration data for reporting and accountability purposes, including donor reporting, impact assessments, and communications with our partners and funders. Data used for reporting may be aggregated or anonymised where appropriate.
To improve our Website, services, and user experience.
To comply with applicable legal obligations.

4. Event Registration Data

When you register for any WITIA event, including workshops, hackathons, summits, training programmes, or community meetups, you acknowledge that we collect and process your registration data in the following ways:

4.1 What We Collect at Registration

Depending on the event, we may collect your name, email address, phone number, organisation, job title, professional background, and any other information you provide on the registration form.

4.2 Marketing Communications

By registering for a WITIA event, you consent to WITIA using your contact details to inform you of future events, programmes, partnerships, and opportunities that align with our mission. This consent is given expressly and voluntarily at the point of registration, as required by the Kenya Data Protection Act, 2019.

You may withdraw this consent at any time by contacting us at info@witia.africa or by using the unsubscribe link in any marketing email we send you. Withdrawal does not affect the lawfulness of any processing carried out before you withdrew consent.

4.3 Reporting and Accountability

Your event registration data may also be used for internal and external reporting purposes, including donor reporting, impact assessments, programme evaluations, and communications with WITIA partners and funders. Where data is used in reports or shared with third parties for these purposes, it will be aggregated or anonymised wherever possible to protect your identity.

4.4 Photography, Video, and Media

WITIA events may be photographed or recorded for documentation, social media, and reporting purposes. By attending an event, you acknowledge that your image or voice may be captured. Where practicable, we will notify attendees at the start of an event if recording or photography will take place. If you do not wish to appear in photos or recordings, please inform a WITIA representative at the event or contact us in advance at info@witia.africa.

4.5 Data Retention for Events

We retain event registration data for as long as is necessary to fulfil the purposes described above, including ongoing reporting obligations to funders. Where data is no longer needed, it will be securely deleted or anonymised. You may request deletion of your data at any time by contacting us, subject to any legal obligations we may have to retain it.

5. Sharing Your Information

WITIA does not sell, trade, or rent your personal data to third parties. We may share your information only in the following limited circumstances:

Service Providers: Trusted third-party vendors who assist us in operating our Website, processing payments, or delivering our programmes (such as hosting providers and email platforms). These providers are contractually required to handle your data securely and only for the purposes we specify.
Partners and Funders: Where event or programme data is shared for reporting purposes, this will be done in aggregated or anonymised form wherever possible.
Legal Authorities: Where we are required to disclose your information by Kenyan law, court order, or government authority.

6. International Data Transfers

Some of our service providers may be located outside Kenya. Where your personal data is transferred outside Kenya, we take steps to ensure that adequate safeguards are in place in accordance with the Kenya Data Protection Act, 2019, which restricts cross-border transfers unless the receiving country provides adequate data protection or you have given your explicit consent.

7. Data Security

WITIA implements appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. We will notify the Office of the Data Protection Commissioner (ODPC) and affected individuals of any data breach that poses a risk to your rights, as required by law.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our Website, analyse usage, and support our communications. Cookies are small text files stored on your device. You can control or disable cookies through your browser settings; however, doing so may affect the functionality of certain parts of the Website.

By continuing to use our Website, you consent to our use of cookies in accordance with this Policy.

9. Your Rights as a Data Subject

Under the Kenya Data Protection Act, 2019, you have the following rights in relation to your personal data:

Right to be Informed: To know how your personal data is being collected and used.
Right of Access: To request a copy of the personal data we hold about you.
Right to Rectification: To request correction of inaccurate or incomplete data.
Right to Erasure: To request deletion of your personal data in certain circumstances.
Right to Restrict Processing: To ask us to limit how we use your data in certain situations.
Right to Object: To object to processing of your personal data, particularly for direct marketing purposes.
Right to Withdraw Consent: Where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us at info@witia.africa. We will respond to your request within a reasonable timeframe as required by law.

10. Children's Privacy

Our Website is not directed at children under the age of 18. We do not knowingly collect personal data from minors without the consent of a parent or legal guardian. If you believe we have inadvertently collected information from a child, please contact us immediately at info@witia.africa and we will take steps to delete it promptly.

11. Third-Party Links

Our Website may contain links to third-party websites. WITIA is not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Retention of Your Data

We retain your personal data only for as long as is necessary to fulfil the purposes for which it was collected, or as required by law. When your data is no longer needed, we will securely delete or anonymise it.

12. Changes to This Privacy Policy

WITIA may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will post the updated Policy on this page with a revised date. We encourage you to review this Policy periodically.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the way we handle your personal data, please contact us:

Women In Technology and Innovation Africa (WITIA)
Email: info@witia.africa
Website: www.womenintechnology.africa

You also have the right to lodge a complaint with the Office of the Data Protection Commissioner (ODPC) if you believe your data protection rights have been violated. Visit www.odpc.go.ke for more information.

Thank you for trusting WITIA with your information. We are committed to handling it with care and integrity in support of our mission to empower women in technology and innovation across Africa.